To apply, please submit your cover letter and resume in confidence to. All applicants will be considered for employment without attention to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. Rubin and Rudman is an equal opportunity employer. Qualified applicants must be able to complete essential duties and responsibilities with or without reasonable accommodation(s). Able to preserve confidentiality and exercise discretion.Experience with electronic billing and electronic billing vendors.Committed to high-quality customer service (internal and external).Ability to juggle/manage multiple tasks/projects in a fast-paced environment, often under strict deadlines.Excellent written and oral communication skills.Exceptional organizational skills, follow-up skills, and high attention to detail.Microsoft just released Office 2016, which includes Word, Excel, PowerPoint. Intermediate to advanced Microsoft Office (Word, Excel, and Outlook) Juggling Microsoft Office and PDF Files Other Mac Software Lawyers Use.Why Legal Professionals Need to Learn Excel. Bachelor’s degree preferred, or equivalent work experience. Data is easily converted into charts and graphs and Excel is also an extraordinary tool for maintaining lists and creating tables.Minimum of 1-2 years billing experience in a law firm, consulting or professional services organization required.Assist as needed in guiding and supporting other billing staff once trained and qualified.Generate client invoices, proformas and edits, create timecard summaries, update matter and timekeeper rates, and run client reports at the request of attorneys.Maintain proficiency in accounting software (Aderant), Word and Excel, and participate in training software upgrades as related to billing functions.Processes various time, disbursement, and billing reports for attorneys, staff and clients. Work directly with clients relating to their billing guidelines, e-billing setup, and any other billing questions or issues.Assist attorneys and non-legal staff with billing questions.Maintain and update matter listing spreadsheet and client billing information.Ensure timeliness, accuracy, and acceptance of invoices on a monthly basis.Perform daily billing activities to support attorneys and clients.The position provides assistance as needed to the Trust and Estates Department. The position provides assistance to attorneys and assistants to ensure accurate time and disbursement entries and completes all billing to meet established deadlines. The Billing Specialist is responsible for processing client bills using full knowledge and understanding of accounting software, including electronic billing. Rubin and Rudman LLP is looking for a Billing Specialist to join our Trust and Estates Department.
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